Administrative Assistant - Philanthropy

Posted 
July 9, 2024

Overview

Provides administrative support to increase the productivity, efficiency and effectiveness of Cascade PBS’s philanthropy department to reach more people, build a great organization and inspire a smarter world while demonstrating Cascade PBS’s values of integrity, community, innovation and diversity.

Hourly Rate: $25.96 - $28.36

Cascade PBS offers competitive benefits to team members working 20 hours or more a week.

Benefits include:

  • 11 paid holidays
  • 1 personal holiday
  • 4 weeks of Paid Time Off (PTO) to start.
  • Half-day Fridays during Summer
  • Company-matched 401(k) Retirement Plan that is fully vested immediately.
  • Employee Assistance Program (EAP)
  • Medical
  • Dental 
  • Vision

KEY RESPONSIBILITIES/DUTIES

  • Provide administrative support of a highly responsible, complex, confidential, detailed and time-sensitive nature to the VP of Philanthropy
  • Arrange appointments, manage calendar, coordinate schedules for meetings, visitors, and events; and arrange travel. Submit monthly reimbursement forms
  • Coordinate Philanthropy Department all-staff meetings, Board of Director Development activities, and Philanthropy management team meetings
  • Exercise judgment and communicate in a manner reflecting station policies and style of the VP of Philanthropy 
  • Support the work of the Board Development Committee as directed. This could range from scheduling and setting up meetings, to taking minutes etc. 
  • Carry out research and special projects related to identifying funding sources and engaging the board and donors as assigned
  • Maintain sensitive donor information in Salesforce system
  • On a daily basis, perform major gift entry into ROI create acknowledgement letters for major giving
  • Create and maintain dashboards, pull reports, mailing lists, and create campaigns on an on-going basis for annual major gift fund raising efforts
  • Work with Director of Major Giving on timing and execution of monthly major giving solicitations
  • Provide monthly support to maintain and regularly assess data accuracy to avoid duplicates, data entry errors and ensure consistency in donor records.
  • Provide back-up assistance to the CEO, CFO, & VP of Human Resources, Executive Assistant in their absence to assist with logistics for Cascade Public Media board meetings, All-Staff Meetings, or other station-wide events
  • Follow up on action items and issues from meetings and committees as needed
  • May assist other Philanthropy department directors with expense reports, complicated meeting scheduling, or timecard approvals if requested and time permitting.
  • Pull reports for Events team, including invitations and solicitations within a timely manner
  • Event logistics and support event coordination as needed by Events team
  • Request, track, and obtain reports from staff as needed to meet reporting requirements and ensure proper internal tracking of awarded grants.
  • Work with contract grant writer and VP of Philanthropy to ensure applications and reports are submitted in a timely manner through the appropriate mechanisms.
  • Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of the Cascade PBS.
  • Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

REQUIRED SKILLS/ABILITIES

  • High proficiency in MS Outlook and Office Suite, especially Word; commitment to on-going technical skill development as relates to position
  • Excellent interpersonal communication skills 
  • Adept at working both independently and collaboratively to accomplish goals and objectives within deadlines

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree or commensurate administrative assistance experience 
  • Two years’ experience in general office responsibilities and procedures required 
  • ROI CRM Experience preferred

PHYSICAL REQUIREMENTS

  • Ability to support and anticipate needs of fast-paced, executive leadership and operations
  • Ability to regularly type on a keyboard 
  • Ability to view data on a computer screen for long periods of time
  • Ability to regularly type on a keyboard
  • Ability to sit or stand for extended periods

 The hiring process for this role will include a phone screen and a virtual or in-person panel interview. In some instances, additional panel interviews may take place. If you need reasonable accommodation during the job application or interview process, please contact us at jobs@kcts9.org. 

About the Department

Development

Our Diversity Commitment

We are committed to building a team that represents a diversity of thought, experience and personal background. Read our complete diversity commitment statement here.