Administrative Assistant - Philanthropy Coordinator

Posted 
September 12, 2022

Overview

Provides administrative support to increase the productivity, efficiency and effectiveness of Cascade Public Media’s philanthropy department to reach more people, build a great organization and inspire a smarter world while demonstrating CPM’s values of integrity, community, innovation and diversity.

 

Hourly Rate: $23.56-$25.13

Benefits information can be found here

Seattle, days onsite will be required, some remote work may be possible

Proof of vaccination required for employment

Cascade Public Media is committed to building a team that represents a diversity of thought, experience and personal background.

KEY RESPONSIBILITIES/DUTIES

  • Provide administrative support of a highly responsible, complex, confidential, detailed and time-sensitive nature to the VP of Philanthropy
  • Arrange appointments, manage calendar, coordinate schedules for meetings, visitors and events; and arrange travel. Submit monthly reimbursement forms
  • Coordinate Philanthropy Department all-staff meetings, Board of Director Development activities and Philanthropy management team meetings
  • Support the work of the Board Development Committee as directed. This could range from scheduling and setting up meetings, to taking minutes etc.  
  • Carry out research and special projects related to identifying funding sources and engaging the board and donors as assigned
  • Maintain sensitive donor information in Salesforce system
  • On a daily basis, perform major gift entry into Salesforce; create acknowledgement letters for major giving
  • Create and maintain dashboards, pull reports, mailing lists and create campaigns on an on-going basis for annual major gift fund raising efforts
  • Work with Director of Major Giving on timing and execution of monthly major giving solicitations
  • Provide monthly support to maintain and regularly assess data accuracy to avoid duplicates, data entry errors and ensure consistency in donor records
  • Pull reports for Events team, including invitations and solicitations within a timely manner
  • Event logistics and support event coordination as needed by Events team
  • Request, track and obtain reports from staff as needed to meet reporting requirements and ensure proper internal tracking of awarded grants
  • Work with contract grant writer and VP of Philanthropy to ensure applications and reports are submitted in a timely manner through the appropriate mechanisms
  • Work with VP of Philanthropy and Capital Campaign Manager on assigned tasks related to the campaign
  • Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of the CPM
  • Other duties, responsibilities and activities may change or be assigned at any time with or without notice

REQUIRED SKILLS/ABILITIES

  • High proficiency in MS Outlook and Office Suite, especially Word; commitment to on-going technical skill development as relates to position
  • Excellent interpersonal communication skills 
  • Adept at working both independently and collaboratively to accomplish goals and objectives within deadlines

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree or commensurate administrative assistance experience 
  • One-year experience in general office responsibilities and procedures required 
  • Salesforce Experience preferred

PHYSICAL REQUIREMENTS

  • Ability to support and anticipate needs of fast-paced, executive leadership and operations
  • Ability to regularly type on a keyboard 
  • Ability to view data on a computer screen for long periods of time
  • Ability to regularly type on a keyboard