Administrative Assistant - Philanthropy Coordinator

KEY RESPONSIBILITIES/DUTIES

• Provide administrative support of a highly responsible, complex, confidential, detailed, and time-sensitive nature to the Chief Revenue Officer
• Arrange appointments, manage calendar, coordinate schedules for meetings, visitors, and events; and arrange travel. Submit monthly reimbursement forms
• Coordinate Revenue Department all-staff meetings, Board of Director Development Committee activities, and Revenue management team meetings
• Exercise judgment and communicate in a manner reflecting station policies and style of the Chief Revenue Officer
• Support the work of the Board Development Committee as directed. This could range from scheduling and setting up meetings, to taking minutes etc.
• Carry out research and special projects related to identifying funding sources and engaging the board and donors as assigned
• Maintain sensitive donor information in ROI CRM
• On a daily basis, perform gift entry into ROI with a focus on major gifts and create acknowledgement letters for major giving
• Create and maintain dashboards, pull reports, mailing lists, and create campaigns on an on-going basis for annual major gift fund raising efforts
• Work with Director of Major Giving on timing and execution of monthly major giving solicitations
• Provide monthly support to maintain and regularly assess data accuracy to avoid duplicates, data entry errors and ensure consistency in donor records.
• Provide back-up assistance to the CEO, CFO, & VP of Human Resources, Executive Assistant in their absence to assist with logistics for Cascade Public Media board meetings, All-Staff Meetings, or other station-wide events
• Follow up on action items and issues from meetings and committees as needed
• May assist other Revenue department directors with expense reports, complicated meeting scheduling, or timecard approvals if requested and time permitting.
• Pull reports for Events team, including invitations and solicitations lists within a timely manner
• Event logistics and support event coordination as needed by Events team
• Request, track, and obtain reports from staff as needed to meet reporting requirements and ensure proper internal tracking of awarded grants.
• Work with contract grant writer and Chief Revenue Officer to ensure applications and reports are submitted in a timely manner through the appropriate mechanisms.
• Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of the Cascade PBS.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

REQUIRED SKILLS/ABILITIES

• High proficiency in MS Outlook and Office Suite, especially Word; commitment to on-going technical skill development as relates to position
• Excellent interpersonal communication skills
• Adept at working both independently and collaboratively to accomplish goals and objectives within deadlines

EDUCATION AND EXPERIENCE

• Bachelor’s Degree or commensurate administrative assistance experience
• Two years’ experience in general office responsibilities and procedures required
• ROI CRM Experience preferred

PHYSICAL REQUIREMENTS

• Ability to support and anticipate needs of fast-paced, executive leadership and operations
• Ability to regularly type on a keyboard
• Ability to view data on a computer screen for long periods of time
• Ability to regularly type on a keyboard
• Ability to sit or stand for extended periods

 The hiring process for this role will include a phone screen and a virtual or in-person panel interview. In some instances, additional panel interviews may take place. If you need reasonable accommodation during the job application or interview process, please contact us at jobs@kcts9.org.